Privacy Policy

This Privacy Policy explains how Accrediguide ("we," "us," or "the Service") collects, uses, stores, and protects information when you access or use the Service.

By using the Service, you consent to the practices described in this Privacy Policy.

1. Information We Collect

1.1 Information You Provide

We collect information that you voluntarily provide, including but not limited to:

• Organization details (e.g., name, program type, services offered)
• User account information (e.g., name, email address)
• Uploaded documents and files (e.g., policies, credentials, logs)
• Attestations, task responses, and form submissions
• Notes, comments, and internal records entered into the Service

This information may include confidential, operational, or compliance-related data submitted by your organization.

1.2 Automatically Collected Information

We may collect limited technical information automatically, such as:

• IP address
• Browser type
• Device information
• Access timestamps
• Basic usage metadata

This data is used for security, reliability, and service improvement purposes.

2. How We Use Information

We use collected information to:

• Provide and operate the Service
• Generate readiness reports, assessments, and summaries
• Organize and track compliance-related tasks and evidence
• Improve functionality, usability, and reliability
• Maintain security and prevent misuse
• Communicate with users regarding the Service

We do not use your information for advertising purposes.

3. No Sale of Personal Data

We do not sell, rent, or trade personal information or organizational data to third parties.

We do not use uploaded documents or evidence to train public or third-party models.

4. Use of Automation and Analytical Tools

The Service may use automated processes to:

• Classify documents
• Analyze completeness and coverage
• Generate summaries or readiness indicators

These processes operate only on the data you provide and are intended to support organizational review. Outputs may be imperfect and should be independently reviewed.

5. Data Storage and Retention

• Data is retained for as long as your account is active or as needed to provide the Service
• You may delete or remove content where functionality permits
• We may retain limited records as required for legal, security, or operational purposes

Data retention policies may evolve as the Service develops.

6. Data Sharing and Disclosure

We may share information only:

• With service providers necessary to operate the Service (e.g., hosting, security)
• To comply with legal obligations, subpoenas, or lawful requests
• To protect the rights, safety, or integrity of the Service

We do not share data with regulators, accrediting bodies, or third parties unless required by law or explicitly directed by you.

7. Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect information. However, no system can be guaranteed to be 100% secure.

You acknowledge that:

• Uploading sensitive documents carries inherent risk
• You are responsible for determining what information is appropriate to upload

8. User Responsibilities

You are responsible for:

• Ensuring you have authority to upload documents and data
• Removing or redacting sensitive information where appropriate
• Complying with applicable privacy, employment, and data protection laws

9. Children's Privacy

The Service is not intended for use by children under 18. We do not knowingly collect personal information from minors.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Continued use of the Service after changes constitutes acceptance of the updated policy.

11. Governing Law

This Privacy Policy is governed by the laws of the State of Wyoming, without regard to conflict of law principles.

12. Contact Information

If you have questions about this Privacy Policy, contact us.